Job Summary: The HR Administrator will provide a full HR and Payroll administration service to the HR department and stakeholders, acting as a first point of contact for HR related enquiries ensuring that the HR department is able to complete its tasks and functions effectively.
Working hours : 37 hours per week. 8am-4.30pm Monday - Thursday and 1pm finish on a Friday.
Key Responsibilities:
Employee Records/Data Management
• Maintain accurate and up-to-date employee records, including but not limited to personal information,employment contracts and sickness data.
• Ensure Sage data for client groups is accurate and up to date at all times.
Recruitment & Onboarding
• Assist with the recruitment process by guiding managers on the process, reviewing applications, shortlisting CVs and supporting interviews (up to job level 5) and assessment days when required.
• Coordinate the onboarding process for all new hires, support managers through the process and ensure all necessary documentation is completed.
• Ensure probationary reviews are completed on time and records in Sage are up to date and accurate. Flag concerns and issues to the HR Advisor/ HRBP.
HR Administration
• Prepare and administer HR related documentation including, but not limited to offer letters, employment contracts, induction packs and change letters.
• Manage the HR and personal email inbox ensuring timely and professional responses.
• Liaise with the Payroll Department to ensure correct management and recording of remuneration, compensation and benefits.
Occupational Health
• Coordination Occupational Health provision within client group.
• Ensure new starter medical assessments are completed and addressed accordingly.
• Raise management referrals on the request of the HR Advisor / HRBP.
Other HR Support
• Facilitate sickness absence management reviews with line managers.
• Support the HR Advisor / HRBP with low level investigations, including grievance and disciplinary
• Assist with the administration and running of the performance management process.
• Participate in, and support the HR team with specific HR projects and process improvement.
Qualifications :
- Entry level HR / CIPD qualification would be advantageous
Experience & Skills:
- Proven and relevant HR administrative experience.
- Working to tight deadlines.
- Experience of working independently using own initiative to complete tasks and projects.
- Advanced I.T. skills relating to Microsoft Office (Excel/PowerPoint & Word). Experience of using a HR Database would be advantageous.
- Strong organisational skills and ability to prioritise workloads, work to specific deadlines.
- Excellent verbal and written communication skills.
- Numerate and good levels of detail and accuracy in word
Personal Attributes :
- Excellent communication skills.
- Approachable and trustworthy.
- Open to change and personal growth and development